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The pressure from customers to lessen costs is higher than ever because of the current economic climate. Many businesses are now reviewing overheads across their business and looking to see where savings could be made. In conditions of office cleaning, decreased budgets will ultimately lead to a lower level of assistance, so it's about taking a logical, good sense approach that balances cost savings opportunities against crucial business needs.

Reducing the regularity of the office cleaning procedure offers immediate cost benefits, with some firms switching from a daily services to alternate days. However, some businesses took more extreme methods, which in my opinion is a mistake. For instance, if a company can be to introduce a deep clean just one time a week and then rely on its staff to keep up the cleanliness of the building for the rest of the week, this can not only distract employees from their day-to-day functions, but also lead to much poorer working conditions by the end of each week.

Careful Planning

Better planning presents a more effective alternative to simply reducing office cleaning across a business. One of the simplest ways of reducing costs is usually taking a close look at the overall office cleaning operation to focus resources to make the the majority of budgets. By classifying areas as either high or low profile it is possible to adapt the office cleaning regime to focus on critical requirements.

Typically, areas such as the office reception, entrance, washroom, meeting rooms and boardroom are seen as visible, whilst back office and administrative spaces have emerged as low profile. Mind you there is still an excellent balance, because cutting back too much on low profile areas can damage the functioning environment for office staff and also have an adverse impact on workforce motivation.


Therefore, companies have to undertake a range of initiatives to efficiently remove costs from an office cleaning procedure without incurring damaging side impacts. Intelligent office cleaning is a way of understanding the requirements of an procedure to reduce the required hours through better scheduling.

If a meeting area is often only applied to certain days of the week does it have to be cleaned every day? Could it instead be cleaned almost every other day time or only when it has been in use. With some clever thinking it is possible to streamline an office cleaning procedure without impacting on degrees of cleanliness, which ultimately removes additional costs.

Daytime Approach

Switching to daytime office cleaning offers a bunch of business and operational benefits including reduced enhanced customer care, increased productivity and costs. Additionally, reducing a building's starting hours, for instance from 5am-9pm to 8am-7pm, will enable it to be locked down for much longer periods, offering reductions in operational costs such as for example security, hvac.

Also, there is usually a change in customer and staff perception when adopting daytime cleaning. The Increase in the presence of office cleaning personnel raises the entire awareness of the process, highlighting its importance and demonstrating the commitment to high requirements. Building occupants tend to show more respect towards office cleaning staff when they see them spending so much time to keep carefully the building clean, therefore greater care is frequently taken by staff and visitors because of this.

Having office washing staff available throughout a building's opening hours ensures a constant level of cleanliness throughout the day. With a traditional service, a building is likely to be clean at the start of the time and then standards gradually deteriorate until workplace cleaning personnel return the following evening or morning.

Daytime cleaning offers new levels of flexibility and the opportunity to respond to any situation. Office cleaning schedules can be adapted to better meet up with the needs of customers whether this is determining operational peaks, or arranging work allocations based on the planned utilization of meeting rooms. Furthermore, it enables an immediate response in the case of unforeseen incidents and spillages, minimising the mandatory clean up period and advertising a clean and hygienic operating atmosphere.

Workplace Hygiene

The swine flu epidemic has brought hygiene to the forefront of people's minds, with companies and employees as well looking at means of minimising the spread of the condition. What it provides highlighted may be the ongoing need for proper hygiene within the functioning environment to safeguard staff's health from filthy and germ-ridden areas and equipment. Consequently, any changes to an workplace cleaning schedule need to take into consideration worker welfare and the implications of any decreased levels of hygiene.

The price of absenteeism to UK companies is considerable, with 11 billion lost every year credited to sickness, which figure is likely to have been even greater over the past twelve months. A large percentage of that is due to bacteria and germs being picked up by people in the workplace.

Desks and office gear are in fact a breeding surface for germs and bacteria. For instance, a toilet seat has on normal 47 microbes per square inch in comparison to a telephone that has around 25,000 and a keyboard with 3,300. This is hardly surprising when you consider that toilets are cleaned frequently, but most people don't think about their office table and the equipment on it. As a result, there can be up to 10 million bacteria on the typical desk, and this can include Ecoli, MRSA Winter season Vomiting bugs and today of training course Swine Flu.

Regular sanitising of IT equipment and hard surfaces is crucial to reduce the pass on of bugs, viruses and diseases. Also, taking period to educate employees about the non-public and business risks will motivate better personal hygiene and functioning practices.

Waste Management

Recycling is now an essential consideration for all companies who also are under legislative, corporate and public pressure to reduce the impact their operation has on the surroundings and wider community. Consequently, there is an opportunity to take a built-in approach with the office cleaning operation to adopt effective waste management methods to keep time and cost pressures to a minimum.

Over the past couple of years, the cost of dumping rubbish at landfill sites has been increasing 25 % annually, which is unlikely to change moving forward. Consequently, there are wider cost benefits designed for those businesses that can achieve high degrees of recycling. Companies can also receive money back for waste materials paper, so this represents an added kick back.

By integrating waste administration with a preexisting office cleaning operation, companies can benefit from added value caused by efficient waste segregation and better-managed processes to create significant time and cost savings. It is possible to utilize the expertise of workplace cleaning companies to increase levels of recycled workplace and operational waste materials including paper, confidential paper, ink cartridges and meals waste.

Outsourcing And A Partnership Approach

Some companies might consider that they can reduce costs by firmly taking their office cleaning procedure back in-house. However, organisations shouldn't underestimate the data and expertise possessed by workplace cleaning businesses and the power this provides to focus on core activity.

Most office cleaning companies could have access to professional cleaning equipment that provides added efficiency benefits. Electric battery powered, low noise vacuum cleaners are crucial for daytime cleaning functions, whilst microfiber cloths not merely reduce cleaning time and improve outcomes, but also minimise the use of polish and additional cleaning agents.

Additionally, there are many hidden costs connected with in-house office cleaning operations. For instance, companies will have to organise appropriate teaching for internal office cleaning staff and in addition take into consideration holiday cover. Furthermore, businesses will not have the same buying power as workplace cleaning companies, so equipment and cleaning product costs will also be higher consequently.

Office cleaning companies often widen possibilities to benefit from a multi-service solution. Many office cleaning companies are either component of a more substantial group or have companions in place to deliver a built-in service offering. Therefore, companies can access a wide selection of complementary services to help achieve additional expense savings.

Simply slashing workplace cleaning budgets is not necessarily Jersey the most efficient method of lowering overheads, so that it is worth going for a step back again and considering all the options available and what issues have to be considered. What is essential is that whatever techniques are taken do not negatively effect on a business' core activity.